Services

Terms of use of electronic materials

What kind of terms and conditions apply to using the electronic materials acquired by the Aalto University Töölö Campus Library?

Aalto University School of Economics researchers, students, teachers and other staff can use the electronic materials that are available through the library website from any computer within the School of Economics domain (campus computers).

Aalto University School of Economics staff and students can use the materials also outside the School of Economics domain by means of remote access. You must have a valid School of Economics user ID to be able to access the School of Economics network remotely.

All customers of the Aalto University Töölö Campus Library may use the electronic materials from the computers available in the library.

The users must observe the terms of use defined by the material providers. You can read the terms of use for materials acquired through FinElib here (only in Finnish).

The general allowed and prohibited uses of the electronic material are listed below. In case you need more detailed terms of use, check the further information page of the specific database or the contract between the material provider and the library.

You are usually allowed to

  • Browse and do searches
  • Print reasonable amounts of search results for study and research (non-commercial) purposes
  • Copy (to diskette or USB stick) reasonable amounts of search results for non-commercial purposes
  • Create a link to the content from a course home page, learning environment or similar
  • E-mail, mail or fax one copy of the article to another person, for his personal use in the name of scientific communication
  • Print or save reasonable excerpts for non-commercial purposes in the case of eBooks and extensive full text materials

You may not

  • Use the materials or any part of it for commercial purposes
  • Print or copy whole texts (eBooks and extensive full text materials)
  • Copy the original materials (e.g. article) to a course home page
  • Distribute, sell or edit material, create derivative work, or share material with persons not authorised to use it
  • Remove or change the names of authors, copyright notices of the publisher or any other identification information or prohibitions in the material
  • Use programs that automatically search the material, such as spiders, crawlers or robots
  • Systematically copy or print electronically, print on paper or re-issue the material in another format
  • Install or share databases or parts of databases on the Internet.

Frequently asked questions

Question: May I copy an article from a database and upload it on my own website for student use?

Answer: No. The electronic materials have been licensed for the use of Aalto University School of Economics students, researchers and staff and for customers visiting the library. The user must authenticate him- or herself as an authorised user in order to fulfill the contract terms. On a public website the user does not have to authenticate, so uploading database material there is prohibited. However, you can insert a link to the article on your website. By following the link, School of Economics students and staff, as well as other users on library computers, are able to access the article in a way that fulfills the contract terms.

Question: I have both Aalto University School of Economics students and other students on my course. An electronic article retrieved from the Aalto University Töölö Campus Library databases is a part of our course material. Can I upload it into the learning environment within a password-protected course homepage?

Answer: No, but you can link to it. All course participants have access to the learning environment, but only School of Economics students and staff have the right to use the materials acquired by the Töölö Campus Library. The School of Economics students can use the link to access the article from the campus network or from home by using remote access; the other students may access the article (and all other databases and electronic journals) from the computers in the library.

Question: I created a link from my course homepage to an article, but the link did not work the next day. Why?

Answer: When you create a link, you must use the so-called permanent URL. If you find an article in a database and use the URL that you see in the address field of your web browser as the link, the link will work only for a few hours. The permanent URL is usually given with the abstract of the article. It can also be called Persistent link to this record (in EBSCO) or Document URL (in ProQuest). Sometimes also Open URL or DOI-type links are used.

Got more questions? Send email to: matti.raatikainen@hse.fi

Updated Jan 25, 2010